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NIH Data Management and Sharing Policy Update — Jan. 10, 2023

The National Institutes of Health (NIH) recently announced the rollout of an updated Data Management and Sharing Policy, which requires new and competing applications with sponsor due dates of Jan. 25, 2023 or later to include a data management and sharing (DMS) plan. The requirement applies to all research, funded or conducted in whole or in part by NIH, that results in the generation of scientific data. The NIH DMS Policy states that scientific data are those of sufficient quality to “validate and replicate,” and it is anticipated that shared scientific data will be used for a variety of purposes (consistent with applicable laws, policies, and limitations) including subsequent analyses.

The NIH has provided detailed instructions on writing and submitting data management and sharing plans. DMS plans should maximize appropriate sharing, while acknowledging justifiable ethical, legal, and technical limitations of data sharing, if necessary. The NIH has provided guidance as to which activity codes are covered by the policy, but note that the Funding Opportunity Announcement (FOA) will also state whether the policy applies. 

What you need to know: 

  • The Duke Office of Scientific Integrity has assembled a cross-campus team of experts to support implementation of this policy. This team has developed myRESEARCHpath content that provides more information about the NIH policy as well as Duke-specific implementation details.
  • Special attention should be paid to the monitoring and compliance section of the DMS plan (Element 6). Every DMS plan will need to include the same Duke-specific language related to oversight prior to submission. Duke pre-award offices (Office of Research Administration and Office of Research Support) will be reviewing applications for this language.
  • Your budget and budget justification should include allowable costs associated with data management and sharing.
  • Questions? Email or to schedule a DMSP planning consultation.


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